How to Apply

Step 1: Online Application

Complete the online Graduate Studies Application.  In your online application, you will be required to provide:

• CV: A Curriculum Vitae (Résumé) which includes your professional employment experience. Please note that we only accept documents in PDF format.
• Writing Sample: One example of your scholarly writing, such as a substantial scholarly paper or term paper. Please note that we only accept documents in PDF format.
  For those students who have no access to a previous paper completed in the last 15 years, or to a publication, or report, please select one of the two articles uploaded here; provide a scholarly summary of the article with your own reflections and connections to practice. This summary has a word count of 500 words, in addition to the reference list that matches references provided in text (preferably using APA format; at the same time, MLA and other formats are acceptable).
  1. Educators’ Social and Emotional Skills Vital to Learning, by Stephanie M. Jones, Suzanne M. Bouffard, and Richard Weissbourd (May 2015). Kappan Magazine, available at www.district287.org/uploaded/A_Better_Way/Jones_Educators_social_and_emotional_article_(1).pdf
     • Reference: Jones, S.M., Bouffard, S.M., & Weissbourd, R. (2013). Educators’ social and emotional skills vital to learning. Kappan Magazine, May 2013, 62-65. Retrieved from www.district287.org
  2. “Today I Had Fun!” Playing Outside A Box Inside A Role Drama (2010) by Scott Hughes. Retrieved from http://einsights.ogpr.educ.ubc.ca/v14n01/articles/hughes/index.html
     • Reference: Hughes, S. (2010). “Today I had fun!” Playing outside a box inside a role drama Educational Insights, 13(4).
• References: Three references (e-references), including, if possible, an assessment by at least one university instructor. Please note that your referee(s) will need a professional email address in order to submit an online reference letter.
• Statement of Intent: See the Faculty of Graduate Studies’ helpful tips for what to include in your Statement of Intent. Please note that we only accept documents in PDF format.
  • For all MEd students: your Statement of Intent should include a description of your potential graduating project (250-500 words). Your description must include an introduction to your topic of interest and address the significance of this topic to the field of early childhood education.
• Transcripts: Scanned (PDF) transcripts from all colleges and universities previously or currently attended (domestic and international). These uploaded copies are considered “unofficial documents” and will be used for initial evaluation of the applicant. Transcripts must be scanned front and back. All pages of one transcript, front and back, should be uploaded as a single file (rather than a separate file for each page). ECED does not accept digital transcripts to be uploaded in any format that is not a PDF (JPGs, etc. will not be accepted).
  Note: If you have attended UBC, we do not require you to upload your UBC transcripts.

For International Students (if applicable):

• Translations of Transcripts: If your transcripts are in a language other than English, then in addition to uploading digital copies of the documents in their original language, you must also upload a certified literal English translation of your transcripts from your home university’s translation service or certified English translator.
• Permanent Residency information: Permanent Residents must provide a copy of both the front and back of their Permanent Resident card, or a copy of the Record of Landing Form.
• English Language Test: Applicants from a university outside Canada in which English is not the primary language of instruction must provide results of an English Language Test. Tests must have been taken within the last 24 months at the time of submission of your application. TOEFL test takers can request electronic submission of scores to universities; we accept electronic delivery directly from the test centre to UBC only. For all other tests an official paper test score report ordered from the testing agency is required. Please see the Faculty of Graduate Studies’ site for full instructions on both TOEFL and IELTS score submission.

Step 2: After Acceptance

If you have been offered admission conditional upon receipt of official documentation, you must provide UBC with one set of official transcripts for every postsecondary institution you have attended for the equivalent of one year or more of full-time study. UBC reserves the right to also require any individual applicant to provide official transcripts for study of less than one year duration. Do not send official transcripts before receiving an offer of admission.

Note: If an official transcript does not indicate the degree name and the degree conferral date, then an official copy of the degree certificate must also be submitted.

Documents should be sent directly to:

Graduate & Postdoctoral Studies
University of British Columbia
6371 Crescent Rd
Vancouver, BC CANADA V6T 1Z2

Former UBC Students: You do not need to submit UBC transcripts as part of your graduate application, as this data is already available through the student database system. However, be aware that you are still responsible for submitting transcripts from all other post-secondary institutions that you have attended (e.g., exchange year, transfer year, etc.).

Submission of Official Documents: Common Issues

If your university issues only one original copy of transcripts/degree certificates:

Make photocopies of your original academic records and send them to your home university. Ask your home university to:

• verify that the photocopies are consistent with their records.
• attest that the copies are true photocopies and stamp them with an official university stamp.
• put the attested, stamped photocopies in sealed envelopes endorsed by the Registrar.
• mail the sealed, endorsed envelopes directly to Graduate & Postodoctoral Studies.

If your transcripts are issued in a language other than English:

• arrange to have a set of all official transcripts issued in their original language.
• obtain a certified literal English translation of your transcripts from your home university’s translation service.
• send both the original transcripts and the literal English translation to UBC Graduate & Postdoctoral Studies.

If your home university does not provide English translations of transcripts:

• make a photocopy of your copy of your transcripts. Do not open a sealed, endorsed envelope containing transcripts intended for submission to your program.
• take the copy to a certified English translator and ask them to provide a complete, word-by-word, literal English translation.
• tell the translator to put both the original language photocopy and the English translation into a sealed envelope, and endorse the envelope by signing across the seal.
• send the sealed, endorsed envelopes from the translator to UBC Graduate & Postdoctoral Studies.
• send your original transcripts in the original language to UBC Graduate & Postdoctoral Studies.

Note: Academic records must be translated in their entirety, including any information that appears on the reverse side of any document.

UBC does not accept the following:

• photocopies that have not been stamped, attested and endorsed by the Registrar at your home university
• documents in envelopes that have been opened
• documents that do not arrive in sealed envelopes endorsed by the issuing institution or certified translator
• documents that arrive without the official seal of the university
• photocopies notarized by a notary public
• photocopies endorsed by a lawyer, professor, judge etc.
• unofficial translations
• non-literal translations

Do not send academic records that are not in sealed and endorsed envelopes. It will only delay the processing of your application.